Your new company

Your new role

• Greeting Visitors: Receptionists welcome guests as soon as they arrive at the office. They ensure a warm and friendly reception experience.
• Directing Visitors: When visitors arrive, receptionists direct them to the appropriate person or office within the organization.
• Handling Phone Calls: Receptionists answer, screen, and forward incoming phone calls. They ensure callers are connected to the right department or individual.
• Maintaining a Tidy Reception Area: Reception areas should be neat and presentable. Receptionists organize necessary stationery and materials (such as pens, forms, and brochures).
• Providing Basic Information: Receptionists offer basic and accurate information in person or via phone/email.
• Managing Mail and Deliveries: They receive, sort, and distribute daily mail and deliveries.
• Ensuring Office Security: Receptionists follow safety procedures to maintain office security. They control access via the reception desk, monitor logbooks, and issue visitor badges.
• Ordering Office Supplies: Receptionists order front office supplies and keep track of inventory.
• Updating Calendars and Scheduling Meetings: They maintain calendars, schedule meetings, and arrange travel accommodations.
• Record Keeping: Receptionists keep updated records of office expenses and costs
• Other Clerical Duties: Additional tasks may include filing, photocopying, transcribing, and faxing.

What you'll need to succeed

• Proficiency in Microsoft Office Suite: Receptionists should be comfortable using software like Word, Excel, and Outlook.
• Familiarity with Multi-line Telephone Systems: Handling phone calls efficiently is essential.
• Typing Skills: Receptionists often need to type and manage correspondence.
• Professional Demeanor: Consistent, professional dress, and manner are crucial.
• Excellent Communication Skills: Receptionists interact with visitors, colleagues, and clients.
• Time Management: Good organizational skills are necessary for handling various tasks.
• Confidentiality: Receptionists handle sensitive information and must maintain confidentiality.
• Adaptability: Receptionists may work in shifts, so flexibility is beneficial
• Proven work experience as a receptionist or in a similar role is advantageous.
• Hands-on experience with office equipment (such as fax machines and printers) is beneficial

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.