Regional Administrator

Regional Administrator/Office Manager Contract
Your new company
Hays Recruitment has partnered up with a large Property Management company in Longueuil, QC to onboard a Regional Administrator/ Office Manager. This is a 12 month contract with the possibility of permanency.

Your new role
  • Ensure that a higher level of collaboration, service and support is provided to residents, to ensure that Hazelview Properties is a preferred landlord
  • Maintain harmonious relations between residents and the owner-lessor
  • The candidate should know the basic coordination of office administration tasks, including ordering office supplies, organizing and maintaining the filing system, emails and calls
  • Provide information to residents and ensure all resident concerns are addressed promptly
  • Track petty cash expenses
  • Ensure that the conditions of the lease agreements are respected and administer the deposits and costs of security and damages
  • Provide building managers with lists of leases that will have to be renewed soon
  • Help the regional director to accomplish any current project and mandate
  • Prepare for hearings, including creating files, preparing evidence and collecting supporting documents
  • Process fixed asset quotes, prepare purchase orders and include everything in a tracking sheet
  • Use Payscan and Yardi in a generalized way to enter data
  • Review rental applications, lease agreements or change of state forms to ensure they are complete and accurate, and deliver them to the head office lease administration team for review. entered
  • Contribute to the review of rent registers and accounts receivable classified by seniority, as needed
  • Process correspondence, as needed, in accordance with the requirements of local housing laws and regulations (e.g. N4 and L1 forms, RL-4 slips, etc.)
  • Provide training to new team members on Hazelview Properties systems as well as processes and procedures

What you'll need to succeed
  • Post-secondary diploma or equivalent combination of training and experience
  • Two to three (2-3) years of administrative experience, preferably in a busy and rapidly changing office environment
  • Strong computer skills, especially Microsoft Office (Excel, Word, Outlook, PowerPoint, Microsoft Teams)
  • Experience with the Yardi tool, an asset
  • Experience in a customer service position, an asset
  • Knowledge of the property management industry, an asset
  • Professional attitude combined with strong communication skills, both oral and written
  • Commitment to providing impeccable customer service
  • Fluency in other languages is considered an asset
  • Ability to actively defend diversity and inclusion
  • Ability to listen attentively, understand well and solve problems adequately
  • Ability to work and act independently, using judgment when assessing difficult situations
  • Excellent attention to detail and accuracy is essential
  • Exceptional sense of organization and detail
  • Ability to work under pressure and meet deadlines
  • Motivated person with a pleasant attitude, ready to take up challenges and aware that any task is important
  • Superior time management skills and the ability to multitask / prioritize while working to tight deadlines
  • High and recognized level of integrity, diplomacy, discretion and confidentiality

What you'll get in return
This role is with a large Property Management company that offers a competitive salary.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


Job Type
Property & Real Estate
Office Professionals
Competitive Pay

Talk to a consultant

Talk to Anisa Mohamed, the specialist consultant managing this position, located in Toronto (EN)
8 King Street East, 20th Floor

Telephone: 4166466209

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