Lease Admin / Paralegal

Lease Administrator - Commercial Leasing
**Version Francaise disponible sur demande**

Hays Recruitment is proud to partner with one of Canada's top performing REIT's in its search for a Commercial Lease Administrator / Paralegal

Your new Company

This company is a Canadian real estate investment trust. Eastern office is based out of Montreal, Qc (Ville St-Laurent) . It specializes in retail real estate, especially power centers. Almost all of its malls have Walmart as a tenant.

Your new Role

As the Lease administrator - you will be supporting leasing and development teams in drafting legal documents (including but not limited to): leases, lease renewals/lease amendments, other related documents, letters of intent, easements, letters of formal notice, financing and partnership agreements, declarations of co-ownership, etc. for the Eastern portfolio (Qc, Maritimes)

Reports To: Vice-President Development, Vice-President Leasing
Department: Legal Operations

The specific duties and responsibilities for this position include but are not limited to the following:

  • Draft leases and lease amendments in accordance with lease request forms submitted by leasing associates; OR incorporate terms of an executed offer to lease into Landlord’s precedent lease form and forward to Tenant for review;
  • Negotiate proposed amendments to the draft lease with the tenant and/or its solicitor, with input from leasing associates and in-house counsel;
  • Ongoing updating of Tenant precedent lease forms and updating Quebec approved and special clauses along with Quebec precedent documents;
  • Diarize important dates to ensure that deadlines are met with respect to non-disturbance agreements and estoppel certificates;
  • Track lease commencement and rent commencement dates as well as any other information required to complete lease summaries in a timely manner;
  • Review lease documents in detail and prepare lease summaries for use by accounting and other internal departments
  • Ongoing updating of tenant information on lease summaries;
  • Prepare and negotiate non-disturbance agreements between tenants and mortgagees;
  • Collect relevant information required to prepare and provide executed Estoppel Certificates to Landlord from tenants in a shopping centre for a permanent financing or sale transaction;
  • Prepare amending agreements, extension agreements, assignments of lease, release and surrender agreements, notices of default and lease termination letters (for existing tenants). Contact bailiff when needed;
  • Review notices of lease prepared by tenants, ensure the notice accurately reflects the terms of the Lease, and arrange for Landlord’s execution of same;
  • Liaise with Leasing, Development, Finance, Accounting and Construction departments as required;
  • Maintain and update databases with respect to the status of leases and mortgage information;
  • Field inquiries with respect to leases and lease summaries as they arise;
  • Attend monthly departmental meetings;
  • Answer special requests from lease administration team;
  • Prepare execution copies, site plans, and review prohibited uses of Tenant’s.

What you’ll need to Succeed*

  • Minimum of seven (7) to ten (10) years of experience in the administration of leases and the drafting of real estate documents;
  • Experience in drafting leases based on submitted rental offers or lease details as well as preparing/negotiating lease amendments and developing other ancillary documents;
  • Familiarity with lease terminology;
  • Excellent writing skills;
  • Professional title and certification in the paralegal field are assets.
  • Excellent oral and written communication skills, with the ability to communicate effectively with staff at all levels of a business, both internally and externally;
  • Mastery of MS Word and Excel software;
  • Ability to effectively manage multiple priorities;
  • Attention to detail, strong organizational skills and excellent time management skills.

*The Position must be client focused , advocate and communicate a positive image of the company, both internally and externally. The Position shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Position shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Position is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

What you’ll get in Return

  • Competitive Salary (up to $90,000 + Bonus pay)
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off (3-week vacation + closed on Holidays)
  • Tuition reimbursement
  • Vision care
  • Wellness program

Working conditions

  • 40-hour work week (flexible hours)
  • Hybrid work policy
  • Full-time, permanent position

What you need to do Now

If the Lease Administrator - Commercial Leasing opportunity sounds like it could be the right next step within your career, apply now.

Alex Jubinville, your Hays Real Estate & Property Management consultant looks forward to connecting with those who have the desired experience to discuss next steps.

Please send your resume forward! #1100968


Job Type
Property & Real Estate
Property and Facilities Management
$60 000 - $90 000

Talk to a consultant

Talk to Alex Jubinville, the specialist consultant managing this position, located in Montreal (EN)
Suite 850, 1555 Peel St

Telephone: 438 228 0147